HSPN Staffing Summit 2024 Fall

This event ('HSPN Staffing Summit 2024 Fall') has 'Additional Privacy Statements'

The following Additional Privacy Statements (the "Additional Statements") have been added by the Event Organiser and are specific and in relation to this Event ("HSPN Staffing Summit 2024 Fall") only. These set out additional Promotion and Insight activities that are being conducted by the Event Organiser and sets out additional data processing that they expect to do:

Updated Jan 2, 2020

This Privacy Policy describes how Hospice News (HN) and all of it affiliate web properties (“the Service”), owned by Aging Media Network, Inc., handles the information learned and received about consumers when consumers visit our websites, mobile sites, applications or events of if you contact us by mail, phone or email.

Hospice News operates the following web sites under this Privacy Policy (HN Websites): https://hospicenews.com

By visiting, using and/or submitting information to the HN Websites, you are accepting the practices described in this Privacy Policy and the terms and conditions of HN’s Agreement of Terms of Use and cookie policy located at:

https://hospicenews.com/terms-of-service/ (the “Terms of Use”) https://hospicenews.com/cookie-policy/

Summary We collect your data, as outlined below, by obtaining basic information of our readers in a professional context such as name, email, job title, company name, phone number to provide access to our news, events and other programming. We honor and respect the privacy of our readers and will comply with wishes to be removed as outlined below. We will not share the data we collect with anyone unless you explicitly consent us to do so.

We use the data you provide for access to the content and events that we produce as well as use profile data to help improve our product and programming and may store and use this information to provide you updates on products or services offered by HN that maybe useful. For specific programs, we are contractually bound to share registration data with one or more of our third-party sponsors or advertisers that help underwrite webinars, white papers, events or surveys. For these programs, we make it clear that the data you share will be provided to the specified third party. If you do not wish to have your data shared with that party, you should not participate in any such event or download any content as part of that program.

Failure to provide consent Your decision to allow us to process and store your information is optional. However, if you fail to provide that consent, it will prevent us from delivering the content, events and other programming we offer. Any personally identifying information provided to HN is voluntary and used to fulfill a request or to assist in servicing those requests.

How we use your information:

Some information, such as IP and your email address, may be shared with the following third parties who help us run our website and email programs. They will only use this information to serve our needs and are prohibited from using it in any other instance. They are:

Google (ad serving and website tracking) Parsely (website tracking) Cloudflare (security) JobBoard.io (Job Board Services) Hubspot (Email delivery) EventBrite (Events) MailChimp (Email) Wufoo (HN Architecture Awards) Sumo (Email Acquisition) Shopify (Sale of Research Reports & Recorded Webinars)

Collection of Personally Identifiable Information Many of the features of HN Websites are available to you without providing personally identifiable information.

Across our web platform and events, you will be presented with the opportunity to sign up for newsletters, purchase event passes, submit your information to access content such as white papers or webinars, apply for eligibility at certain events and more.

However, the following are certain situations in which HN may collect personally identifiable information from you to access our programming that includes but is not limited to:

Newsletters Webinars & live events White Papers, E-Books, Research Reports Job Board Postings Awards Programs Surveys The type of information collected on those pages generally includes but is not limited to:

Email address Name Job Company name Company type Mailing/billing address Phone number Credit/debit card information (We do not save this information and it will only be shared with our payment processors in order to complete the transaction in which you are attempting.) Based on the information you provide to us, we may create or add other information to your profile in the interest of better serving you (for example, your interest in areas of business we cover). As is the case with all data we collect, this will be kept private and for our business purposes only unless specifically disclosed.

If you send HN personal correspondence, such as emails or letters, or if other users or third parties send HN correspondence about your activities on HN Websites, HN may choose to collect and maintain such information in a file specific to you.

Use of Personally Identifiable Information HN uses your personally identifiable information to improve and customize the advertising and content you see on the HN Websites, to fulfill your requests for certain products and services, and, if you permit HN or HN’s affiliates, to contact you about special offers and new products. Your personally identifiable information may also be aggregated and used by HN for market research, project planning, troubleshooting problems, detecting and protecting against error, fraud or other criminal activity, to enforce HN’s Terms of Use, for other internal purposes, and/or as otherwise described to you at the time of collection. HN will obtain your consent for any use of your personally identifiable information beyond the original uses for which you provided your consent.

You agree that HN may use personal information about you to improve HN’s marketing and promotional efforts, analyze site usage, improve HN’s content and product offerings, customize the HN Websites content, layout, and services, and as otherwise set forth in this Privacy Policy. You also agree that HN may use your personal information to contact you and deliver information to you that, in some cases, is specifically targeted to you, such as targeted banner advertisements, administrative notices, product offerings, and communications relevant to your use of HN Websites. By accepting the Terms of Use and this Privacy Policy, you expressly agree to receive this information. If you do not wish to receive this information, HN encourages you opt out of the receipt of certain communications, as set forth below.

Aging Media Network Inc. (AMN) operates several websites related to aging and housing content and services. HN may share personal information collected from users of its websites internally across these websites to offer products and services from time to time.

We may use personal information collected to send out sponsored, targeted email promotions on behalf of its advertisers and industry partners.

If you participate webinars, live events, award programs, we use personal information to contact you to remind you of upcoming deadlines or additional information concerning these programs and events.

HN occasionally conducts subscriber and/or user surveys to better target our content to our audiences. The aggregated information collected is sometimes shared with our advertisers, however, we do not share specific individual information with third parties.

If you provide financial information, we use that information primarily to verify your credit and collect payments for your purchases, orders, awards entries, event registrations and other paid products.

If you post comments or articles on the site or any social media channels where HN has a presence including but not limited to Twitter, Facebook, LinkedIn, Instagram and others; any personally identifiable information you provide in those comments or articles will be public. As such, we are not responsible for personally identifiable information that you may choose to share through these channels.

Disclosure of Personally Identifiable Information HN does not loan, rent or sell your personally identifiable information unless expressly disclosed and agreed upon by you prior to requesting access to our programming listed above. This is fully disclosed to you prior to registering for any information such as an e-book, white paper, event, webinar, event or other service.

However, the following describes some of the ways that your personally identifiable information may be disclosed in the normal scope of business to provide HN services:

Advertisers. HN may aggregate personally identifiable information and disclose such information in a non-personally identifiable manner to advertisers and other third parties for their marketing and promotional purposes. However, in these situations, HN does not disclose to these entities any information that could be used to identify you personally. Certain information, such as your name, email address, password, etc. are not disclosed to these third parties in a personally identifiable manner without your explicit consent. Service Providers. HN may use third parties that HN refers to as service providers to facilitate or outsource one or more aspects of HN’s business, product and/or service operations that HN provides to you (e.g., technology, job boards, forums, newsletters/alerts, analytical tools, advertising campaign management). HN may provide some of your personal information directly to these internal service providers. These service providers are subject to confidentiality agreements with HN or other legal restrictions that prohibit their use of the information HN provides them for any other purpose except to facilitate the specific outsourced HN related operation, unless you have explicitly agreed or given your prior permission to them for additional uses. In some instances, the service provider may collect information directly from you. In these cases, you will be notified of the involvement of the service provider, and all additional information you provide them and their additional uses will be strictly at your discretion. If you provide additional information to an service provider directly, then their use of your personally identifiable information is governed by their applicable privacy policy. Log Data We may also collect information that your browser sends whenever you visit our Service (“Log Data”). This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages and other statistics.

In addition, we may use third party services such as Google Analytics that collect, monitor and analyze this type of information in order to increase our Service’s functionality. These third party service providers have their own privacy policies addressing how they use such information.

Compliance With Laws HN may be forced to disclose personal information to the government or third parties under certain circumstances or third parties may unlawfully intercept or access transmissions or private communications. Therefore, although HN uses industry standard practices to protect your privacy, HN does not promise, and you should not expect, that your personally identifiable information or private communications will always remain private.

Notwithstanding the foregoing, HN reserves the right and you authorize HN to share or disclose your personally identifiable information when HN determines, in its sole discretion, that the disclosure of your personally identifiable information is necessary for compliance or legal reasons if:

You are or may be violating this Privacy Policy or HN’s Terms of Use; You are interfering with another’s rights or property, including, without limitation, HN’s rights or property; Required for judicial proceeding, court order or legal process served upon us You are violating any applicable law, rule or regulation; It is necessary or required by any applicable law, rule or regulation; and/or It is requested by authorized federal, state or other regulatory authorities in the event of any act of terrorism or instance of local, regional or national emergency. Business Transaction If Aging Media Network, Inc. is involved in a merger, acquisition or asset sale, your Personal Information may be transferred as a business asset. In such cases, we will provide notice before your Personal Information is transferred and/or becomes subject to a different Privacy Policy.

Changes to Personally Identifiable Information and Use Preferences You may, at any time, request a copy of HN’s record of your personally identifiable information, change your personally identifiable information or use preferences, delete or opt-out of HN’s use of your personally identifiable information by contacting HN via any of the methods set forth below:

Telephone:

312-268-2420

Mail:

Hospice News 1 S. Dearborn Street, 20th Floor Chicago, IL 60603

Email:

[email protected]

If you would like to unsubscribe from our communications at any time or update your preferences for the information you desire, you may do so in the footer of any of our emails. If you would like us to delete your information entirely, or request the information we store about you, please send an email to [email protected] or in writing to the address above. Should you request to have your personal data erased, we will confirm the request and upon confirmation will complete the request within requisite time frames outlined by GDPR for a legitimate request. Otherwise, by continuing to interact with our emails and programs, you provide us with permission to manage and use your data as described above.

Newsletters and CAN-SPAM Act Compliance The HN Websites are fully compliant with the Controlling the Assault of Non-Solicited Pornography and Marketing Act of 2003 (“CAN-SPAM Act”). HN sends only verified e-mail newsletters, specifically requested by HN subscribers. Subscriptions to HN newsletters are verified by sending an e-mail confirmation to your e-mail address, which requires a positive response before an e-mail address is added to HN’s list.

Cookie Technology & Web Beacons See Cookie Policy

Security Personally identifiable information you submit to HN is password-protected for your privacy and security. HN uses industry-standard SSL-encryption to protect data transmissions. In the unlikely event that an unauthorized third-party compromises HN security measures, HN will not be responsible for any damages directly or indirectly caused by an unauthorized third party’s ability to view, use or disseminate such information. HN has systems that reviews our infrastructure related to continuous security monitoring, data breaches and security incident management. We also restrict access to personal information to our staff and third parties who need to know that information in order to process it for us and that are also subject to confidentiality agreements and obligations and maybe disciplined or terminated if they fail to meet these obligations. To maintain the accuracy and cleanliness of our own data while ensuring the correct use of it, we have put in place appropriate physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Links to Other Web sites HN Websites may include links to other third-party Web sites. Such links are not an endorsement by HN of those Web sites and/or the products or services offered at such Web sites. Third party Web sites may have different privacy policies and HN is not responsible for the practices of those third-party Web sites. If you click on a link to a third-party Web site, HN encourages you to check the privacy policy of that Web site, as it may differ substantially from that of this Privacy Policy.

Children’s Privacy Only persons age 18 or older have permission to access our Service. Our Service does not address anyone under the age of 13 (“Children”).

We do not knowingly collect personally identifiable information from children under 13. If you are a parent or guardian and you learn that your Children have provided us with Personal Information, please contact us. If we become aware that we have collected Personal Information from a child under age 13 without verification of parental consent, we take steps to remove that information from our servers.

Data Retention We retain your information for as long as necessary to permit us to use it for the purposes that we have communicated to you and comply with applicable laws or regulations.

Deleting Your Account You can delete your account at any time by contacting us at [email protected]. We may retain certain information as required by law or as necessary for our legitimate business purposes. All provisions of this agreement survive the termination of an account.

International Transfer Your information, including Personal Information, may be transferred to and maintained on computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.

If you are located outside United States and choose to provide information to us, please note that we transfer the information, including Personal Information, to United States and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

Illinois Privacy Rights Illinois Law permits our customers who are Illinois residents to request certain information regarding our disclosure of personal information to third parties for their own direct marketing purposes. To make such a request, please write to us at:

Hospice News 1 S. Dearborn Street, 20th Floor Chicago, IL 60603

Please include your name and the address to which you would like us to respond.

General data Protection Regulation (GDPR) The General Data Protection Regulation (“GDPR”) is a European Regulation about the use and processing of personal information. We are committed to processing your information in compliance with the GDPR upon its effectiveness on May 25, 2018.

We will use reasonable efforts to securely process all personal information in line with the rights specified under the GDPR, in particular those related to the following requests:

Access to your personal information; Correction of the personal information that we hold; Deletion of your personal information; A restriction of processing of your personal information; Transfer of your personal information to another party; or Objection to processing of your personal information based on the HN’s legitimate interest (or those of a third party) to use it and there is something about your particular situation that causes you to object to such processing. We hold your information and use it as described in this Privacy Policy and will use reasonable measures to ensure that your personal information is only transferred to third parties who also maintain at least the standard of protection required under the GDPR.

HN has a legitimate interest in collecting and processing your information by providing news and data services to the industries that we cover and advancing discussions of topics related to aging and housing. This provides our lawful basis to use your personal information, within the limitations set forth herein.

The Website is published in the United States and is subject to laws of the United States. If you are located in a country outside the United States and voluntarily submit personal information to us, you thereby consent to the general use of such information as provided in this Privacy Policy and to the transfer of that information to, and/or storage of that information in, the United States. HN shall not be liable under any circumstances for damages resulting from use of information collected from visitors to the Website.

Changes to this Privacy Policy HN reserves the right to update, amend and/or change this Privacy Policy at any time in its sole discretion and without notice. Updates to this Privacy Policy will be posted here. Any information HN collects from you online is subject only to HN’s most current Privacy Policy. You are encouraged to revisit this Privacy Policy from time to time in order to review any changes that have been made. HN’s last update was January 2, 2020.

Your continued access and use of HN’s Websites following the posting of any such changes shall automatically be deemed your acceptance of the same.

Questions or Concerns If you have questions, comments, concerns or feedback regarding this Privacy Policy, please send an e-mail to [email protected].

Governing Law; Arbitration This Privacy Policy is to be governed by and construed in accordance with the laws of the State of Illinois, without regard for principles of conflicts of laws. Any civil action, claim, dispute or proceeding arising out of, or relating to, this Privacy Policy shall be referred to final and binding arbitration, before a single arbitrator, under the commercial arbitration rules of the American Arbitration Association in Cook County, Illinois. You and HN shall select the arbitrator, and if you and HN are unable to reach agreement on selection of the arbitrator within sixty (60) days after the notice of arbitration is served, then the American Arbitration Association shall select the arbitrator. Arbitration shall not commence until the party requesting it has deposited Five Thousand Dollars ($5,000.00) with the arbitrator as a retainer for the arbitrator’s fees and costs. The party requesting arbitration shall advance such sums as are required from time to time by the arbitrator to pay the arbitrator’s fees and costs until the prevailing party is determined or the parties have agreed in writing to an alternate allocation of fees and costs. Judgment upon any award rendered by the arbitrator shall be final, binding and conclusive upon you and HN, and your and HN’s respective administrators, executors, legal representatives, successors and assigns, and may be entered in any court of competent jurisdiction. Notwithstanding the previous sentence, in no event shall either you or HN be entitled to punitive, special, indirect or consequential damages, and both you and HN hereby waive your rights to any punitive, special, indirect or consequential damages, including, but not limited to, damages for any loss of profit, revenue or business.

Miscellaneous If any portion of this Privacy Policy is deemed unlawful, void or unenforceable by any arbitrator, this Privacy Policy as a whole shall not be deemed unlawful, void or unenforceable, but only that portion of this Privacy Policy that is unlawful, void or unenforceable shall be stricken from this Privacy Policy.

The headings contained in this Privacy Policy are for convenience of reference only, are not to be considered a part of this Privacy Policy and shall not limit or otherwise affect in any way the meaning or interpretation of this Privacy Policy.

All covenants, agreements, representations and warranties made in this Privacy Policy, as may be amended by HN from time to time, shall survive your acceptance of this Privacy Policy.

This Privacy Policy and the Terms of Use represent the entire understanding and agreement between you and HN regarding the subject matter of the same, and supersede all other previous agreements, understandings and/or representations regarding the same.

HeySummit is not responsible for any part of the above Additional Statements and is only responsible for the Core Privacy Statements set out hereunder:

HeySummit's 'Core Privacy Statements'

The following Core Privacy Statements (the "Privacy Statements"), together with the Core Terms of Service and any other documents referred to herein set out we will use the data you provide us at heysummit.com and/or app.heysummit.com (the "Platform") and what Insight activities are ongoing there too.

Please read these Privacy Statements carefully and ensure that you understand them. You will be able to change your Privacy Preferences at any time throughout your time using the Platform and thereafter.

Purpose of this Privacy Statement

HeySummit’s purpose in establishing this Privacy Statement is to give you information about how HeySummit collects and processes your personal data through your use of the HeySummit Services, including any data you may provide through the HeySummit platform. If you do not agree with the terms, do not access or use the HeySummit Services, websites or any other aspect of HeySummit’s business.

This Privacy Statement applies to all users of HeySummits Platform and associated technology. It is important that you read this Privacy Statement together with any other Privacy Statement or fair processing policy we may provide on specific occasions when we are collecting, or processing, personal data about You, so that you are fully aware of how and why we are using your data. This Privacy Statement supplements other notices and privacy policies and is not intended to override them.

Controller/Processor

Data protection law in certain jurisdictions differentiates between the “controller” and “processor” of information. HeySummit and Event hosts are independent controllers of certain types of your personal data, such as your registration data (like name and email) and attendance data (like Event name, date and time of Event, and Event sessions attended). Event hosts are the controller, and HeySummit is the processor of Event data, such as information and materials submitted to, or during an Event.

Changes to our Privacy Statement and your duty to inform us of changes to your personal data

We keep our Privacy Statement under regular review and it may be updated periodically. Laws, regulations, and industry standards evolve, which may make those changes necessary, or we may make changes to our services or business. We will notify you by posting an updated, date-stamped version of this Privacy Statement on our website. If we make changes that materially alter your privacy rights, we will provide notice to you in accordance with applicable law. Notice may be by posting a notice on our website, by email to you at the email address that you most recently provided to us, or by other means, consistent with applicable law. Accordingly, please keep your account information, including email address, updated.

Your access to and use of third party websites or services accessible through the HeySummit Services

The HeySummit Services include links to third-party websites and applications as well as to partner providers of multiple different types of services associated with a particular Event.

Third party web sites and applications.

Clicking on links to third party websites, content or applications may allow those third parties to collect or share data about you. We do not control those third-party websites or content and are not responsible for their privacy statements or the way in which they collect or use your data.

Where you access or use third party services provided by an Event organiser, advertiser, sponsor or any other party who participates in an Event, we encourage you to request details of and read the Privacy Statement of that party. We do not control those third parties and are not responsible for their privacy statements or the way in which they collect or use your data.

1. The data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identifying information has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

Identity Data which includes your image and first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender. This may also include other audio-visual content which you appear in as you contribute to or interact with an Event.
Contact Data which includes your home address, email address and telephone numbers.
Transaction Data which includes details about payments you have made and other details of products and services you have accessed or used through the HeySummit Services. We do not store card details on our server. Credit and debit card payments are processed by Stripe on their secure payments server and all card details are fully encrypted and stored by them.
Technical Data which includes your internet protocol (IP) address, your login data, browser type and version, hardware information, time zone setting and location, browser plug-in types and versions, operating system and website, and other technology on the devices you use to access the HeySummit Services.
Profile Data which includes your username and password, purchases or orders made by you, your interests, volunteer record, preferences, feedback and survey responses.
Usage Data which includes information about how you use our Services, as well as third-party platforms which you have linked to your use of our Services. Usage data includes metadata which provides additional context about the way the Services are being used such as length of visit, page views, navigation paths, and page interaction information (such as scrolling, clicks, mouse-overs, and mouse tracking) as well as information about the timing, frequency and pattern of use.
Marketing and Communications Data which includes your preferences in receiving marketing from us and our third party partners and your communication preferences.
User Generated Content which includes data you submit as part of an Event or as a result of your interactions with the HeySummit Services such as Event materials, videos, chats, and messaging. Please note, the host of the Event is the controller of this data.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data as this data will not directly or indirectly reveal your identity.

If you fail to provide personal data

Where we need to collect personal data by law, or under the terms of an agreement we have with you, and you fail to provide that data when requested, we may not be able to perform the agreement we have or are trying to enter into with you (for example, to provide you with access to the HeySummit Services).

2. How is your personal data collected?

We use different methods to collect data from and about you including through:

Direct interactions. You may give us your Identity, Contact and other Data by filling in forms or by corresponding with us by email or otherwise. This includes personal data you provide when you: (a) create an account with us; (b) subscribe (or are subscribed) to our services; (c) interact in an Event; (d) request marketing to be sent to you; (d) enter a promotion or survey; or (e) give us feedback or contact us.
Automated technologies or interactions. As you interact with the HeySummit Services, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We also collect Usage Data via automated technologies as a result of your interaction with the HeySummit Services. We collect this personal data by using cookies, server logs and other similar technologies.
Third-Parties. Depending on your use of the HeySummit Services, we may collect data about you from third-party service providers which you have linked to your use of our Services (including social media account and single-sign-on services), your employer, your administrator, the host of organiser of an Event you register for or attend, publicly available sources, data enrichment vendors, payment and delivery service vendors, advertising networks, analytics providers, and our business partners. The information which we receive from third parties depends on what policies that third party follows and our and your respective relationships with the third party.

3. How we use your personal data

The legal basis for using your information as set out in this Privacy Statement are as follows:

Where we need to perform the contract we are about to enter into or have entered into with you (e.g. to provide you with access to the functionality of the HeySummit Services).
Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
Where we have your consent.
Where we need to comply with a legal obligation.

Purposes for which we will use your personal data

We have set out below, in a table format, a description of the ways we plan to use your personal data, and which of the legal basis we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

Purpose/Activity	Type of data	Lawful basis for processing including basis of legitimate interest
To register you as a user of the HeySummit Event Platform	(a) Identity (b) Contact	Performance of a contract with you
To process any paid entry to an Event: (a) Managing payments, fees and charges (b) Verifying your identity and details of your payment method or credit card account (c) Communicating with you, for example sending you confirmation of your attendance for an Event.	(a) Identity (b) Contact (c) Transaction (d) Marketing and Communications	(a) Performance of a contract with you (b) Necessary for our legitimate interests
To manage our relationship with you which will include: (a) Providing access to Platform services (b) Notifying you about changes to our terms or Privacy Statement (c) Asking you to leave a review or take a survey (d) Investigating complaints	(a) Identity (b) Contact (c) Profile (d) Marketing and Communications	(a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests (to keep our records updated and to study how users use the HeySummit Event Platform and associated products/services)
To administer and protect our business and our services (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)	(a) Identity (b) Contact (c) Technical	(a) Necessary for our legitimate interests (for running our business, administering our CRM, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise) (b) Necessary to comply with a legal obligation
To deliver relevant Platform content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you	(a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications (f) Technical	Necessary for our legitimate interests (to study how users use the HeySummit Event Platform and to grow our business and inform our marketing and growth strategy)
Share your information to support the Host or Event Organiser or Team Member(s) to create, manage and deliver the Event.	(a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications (f) Technical	To provide our own services as per our collective agreements and support the Event Organiser to conduct their agreements with you.
To use data analytics to improve our Platform, products/services, marketing, user and Partner relationships and experiences.	(a) Technical (b) Usage	Necessary for our legitimate interests (to define types of users for certain Platform services and to keep our services and web site updated and relevant, to develop our business and to inform our marketing strategy)
To make suggestions and recommendations to you about Events or other services available through the HeySummit Event Platform that may be of interest to you	(a) Identity (b) Contact (c) Technical (d) Usage (e) Profile (f) Marketing and Communications	Necessary for our legitimate interests (to develop the products and services available through the HeySummit Event Platform)

Marketing

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. You may opt out of any non critical marketing communications but some communications are directly related to the provision of our Services.

Recommendations from us

We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think may be of interest to you. This is how we decide which services and offers may be relevant for you. Subject to applicable law, we may send you information that we think may be of interest to you.

Opting out

You can ask us or third parties to stop sending you marketing messages at any time. You can contact us or, where applicable, use the instructions located at the bottom of your email. Please note that regardless of your request, we may still use and share certain information as permitted by this Privacy Statement or as required by applicable law. For example, you may not opt out of certain operational communications, such as those reflecting our relationship or transactions with you.

Cookies

We use various technologies to collect information, and this may include sending cookies to your computer or mobile device. Cookies are small data files stored on your hard drive or in device memory that help us to improve the HeySummit Services and your experience, see which areas and features of our Services are popular and count visits. We may also collect information using web beacons (also known as “tracking pixels”). Web beacons are electronic images that may be used in our Services or emails and help deliver cookies, count visits, understand usage and campaign effectiveness and determine whether an email has been opened and acted upon. Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove or reject browser cookies. Please note that if you choose to remove or reject cookies, this could affect the availability and functionality of our Services.

Advertising and Analytics Services Provided by Others

We may allow others to serve advertisements on our behalf across the internet and to provide analytics services. These entities may use cookies, web beacons and other technologies to collect information about your use of the HeySummit Services and other websites, including your IP address, web browser, pages viewed, time spent on pages, links clicked and conversion information. This information may be used by HeySummit and others to, among other things, analyse and track data, determine the popularity of certain content, deliver advertising and content targeted to your interests on the HeySummit Services and other websites and better understand your online activity.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

4. Disclosures of your personal data

We may share your personal data with the parties set out below for the purposes set out in the table “Purposes for which we will use your personal data” above.

External Third Parties as set out in the Glossary.
Third parties in connection with, or during negotiations of, any merger, sale or transfer of company assets, financing or acquisition of all or a portion of our business. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this Privacy Statement.

Where third parties provide Events or support the provision of Services made available to you, these third parties may receive certain personal data about you. Whilst we are not in control of these third parties, we require all third parties to respect the security of your personal data and to treat it in accordance with the law.

To help constantly improve and tailor the service we provide to you, we may use aggregated information so that we can administer and improve our services, analyze trends, gather broad demographic information and detect suspicious or fraudulent transactions and most importantly monitor and improve our operations on a day to day basis. In carrying out this activity, we may pass some information to third parties in aggregate and anonymized format.

Your disclosure to third parties

Except as otherwise expressly included in this Privacy Statement, this document addresses only the use and disclosure of information we collect from you. If you disclose your information to others, different rules may apply to their use or disclosure of the information you provide to them. HeySummit does not control the privacy policies of third parties, and you are subject to the privacy policies of those third parties where applicable. We encourage you to ask questions before you disclose your personal information to others.

5. International transfers

We may transfer your personal data outside your country of residence, including the European Economic Area (EEA), in our performance of services.

Whenever we transfer personal data out of the EEA, we ensure an appropriate degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission.
Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe.
Where we use providers based in the US, we only transfer data to them under the scope of a Data Processing Agreement which incorporates Standard Contractual Clauses, or another legally applicable data transfer mechanism, which require them to provide similar protection to personal data shared between Europe and the US.

Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.

6. Data security

We have put in place commercially reasonable security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so. That said, no method of electronic transmission or storage is 100% secure and cannot guarantee absolute data security.

How long will you use my personal data for?

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint, if we reasonably believe there is a prospect of litigation in respect to our relationship with you, or as required or permitted by applicable law.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

If you provide personal data in connection with the submission of Event Content, we may process sensitive personal data as part of the HeySummit Services.

This includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data.

In some circumstances you can ask us to delete your data: see your legal rights below for further information.

In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

7. Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. You have the right to:

Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:
If you want us to establish the data's accuracy.
Where our use of the data is unlawful but you do not want us to erase it.
Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims.
You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Object to processing of your personal data. We will assess your request and determine whether we have any legal or other justification for continued processing.
Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

If you wish to exercise any of the rights set out above, please contact us.

No fee usually required

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive. Alternatively, we could refuse to comply with your request in these circumstances.

Time limit to respond

We try to respond to all legitimate requests within one month or within the timeline provided by applicable law. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

8. Contacting HeySummit

If you have any questions about this Privacy Statement or our privacy practices, including any requests to exercise your legal rights, please contact us as follows:

Full name and address of legal entity: Hey Summit Ltd of 71 - 75 Shelton Street, Covent Garden, WC2H 9JQ
Email address: [email protected]

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). You may also direct your complaint or concern to your applicable data protection authority. We would, however, appreciate the chance to address your concerns before you approach the ICO or another data protection authority.

9. Glossary

Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.

Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract. In respect to HeySummit, that is the performance of our agreement with you to make the HeySummit Services available. We are not involved in the processing of your Personal Data during any engagement you enter into with our third party partners.

Comply with a legal obligation means processing your personal data where it is necessary for compliance with a legal obligation that we are subject to.

External Third Parties

Service providers acting as processors who provide our IT and system administration services.
Providers of our cloud services such as AWS and Google.
Stripe for the purposes of payment transaction management.
Intercom who provides our chat and customer support features.
Professional advisers acting as processors or joint controllers including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services.
Regulators and other authorities acting as processors or joint controllers who require reporting of processing activities in certain circumstances.
Our third-party partners and affiliates whom you engage with through the use of the HeySummit Services in order to facilitate the provision of the HeySummit Services.
Hosts or Event organisers whose Events you attend through your use of the HeySummit Services.

Submitting Requests

Requests to exercise your rights may be submitted by emailing us at [email protected] Please be prepared to provide your first and last name and email address that matches information we currently have on file. Where we are unable to verify your identity based upon this information alone, we may require additional details. We will respond to verifiable requests received from California consumers as required by law.